Vendor Questions to Ask Before You Book
Essential vendor questions for venues, photographers, florists, and DJs so you avoid hidden costs and misaligned expectations.
Get clear answers early to avoid surprises later. Use this script‑friendly list with every supplier.
Venue
- What’s included in the hire fee? (chairs, tables, glassware, staff)
- Minimum spend and what counts toward it?
- Exact access times for setup and breakdown?
- Curfew, sound limits, and restrictions?
Photographer/Video
- How many hours and how many shooters?
- Delivery timelines and rights usage?
- What happens if equipment fails or someone is ill?
Florist/Stylist
- Substitutions if a flower is unavailable?
- Setup crew size and timing?
- Who handles candle/fire safety and cleanup?
Entertainment
- Power requirements and sound checks?
- Set lengths, breaks, and overtime costs?
- Do they provide mics for speeches?
Bring your answers back to your budget tracker and timeline.